When is a new Windows operating system license required and when is one not required?
A new Windows license is not required for a refurbished PC that has:
1. The original Certificate of Authenticity (COA) for a Windows operating system affixed to the PC, and
2. The original recovery media or hard-disk based recovery image associated with the PC.
The operating system identified on the original COA indicates the edition of Windows that was originally licensed for that PC and the
refurbisher can use either:
1. The original recovery media or
2. The original hard-disk based recovery image to reinstall the operating system software specified on the COA.
The original recovery option (described above) used to reinstall the software on a refurbished PC must accompany any distribution of the
refurbished PC. Prior to relinquishing a PC for refurbishment, the end user can contact the original equipment manufacturer (OEM) of the
PC to obtain the appropriate recovery media for a fee—subject to availability. Second-hand recovery media is sometimes offered for sale by
individuals in various forums and markets. Purchasing media from unknown sources is not recommended as it introduces the risks of copyright
infringement, improper licensing and infected/corrupted or incomplete software.
A new Windows license is required for a refurbished PC if:
1. The refurbisher did not obtain the original recovery media along with the system to be refurbished or
2. The PC does not have a hard-disk based recovery image.
The refurbisher must purchase a new Windows license in order to provide the purchaser of the refurbished PC with a genuine, licensed version
of Windows on the PC.
Why should I care whether the refurbished PCs I sell have the appropriate Windows licensing?
Selling a PC with an unlicensed copy of Windows can subject the refurbisher and retailer to liability for copyright infringement. If you sell a
refurbished PC with Windows installed, it is the responsibility of the refurbisher to ensure that the PC is properly licensed. It is the responsibility
of the retailer to ensure that it does not sell refurbished PCs that may infringe on Microsoft copyrights. Copyright infringement is taken
seriously by the software industry and law enforcement. Piracy reports are investigated and, in the appropriate cases, legal action may be
taken. For more information on infringement risks and “how to tell” whether software is genuine, please visit:
Microsoft
piracy.
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