I've held a couple smaller events. All great advice you have gotten so far. One thing I would suggest if you don't already have it in place is the ability to accept credit cards for the tv payments. There's loads of options as far as providers. I don't know your situation but for me, square was the best option. I only run about 5 or 10 cards a month tops. They take 2.75% of each swipe, but there's zero monthly fee. Others take a smaller percent but there's a monthly charge along with it. More for high volume people. Find the best option for your situation, but if you consider setting up a square acct, pm me first for my promo code to sign up with. We both get 1000 dollars or 6 months, whichever comes first, fee free. I did this with another member a while back.
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